Advice on securing Zoom calls

a couple of friends have been worried about using Zoom.

This is the advice I'd seen and sent to them..

YMMV

 

Taken from https://twitter.com/FrameShiftLLC/  - How to stop harassment on public Zoom calls

 

Before meeting, host changes Zoom settings:

1. Turn on "Waiting room"
2. Turn off "Allow removed participants to re-join", "Allow private chat", "File transfer", "Annotation", "Whiteboard"
3. Set "Screen sharing" to "Host only"
4. Schedule a meeting in Zoom with a random ID (do not use Personal Meeting ID)
5. Recommended: Do not share Zoom link publicly, instead make people register with email address and email them the Zoom link

 

During meeting:

1. Host assigns "co-host" status to a trusted person
2. Co-host admits people from waiting room, removes harassers, does not admit suspicious people
3. Host transfers host status to people who need to share screen
4. Optional: Lock the meeting after 5 min

 

If you do all these things, you will have a Zoom meeting with a defensible boundary that you can eject people from if they behave badly. It's the virtual equivalent of a well-run conference with registration, name tags, physical security, and code of conduct enforcement.

 

Links:

• Change Zoom settings: https://zoom.us/profile/setting
• Co-host information: https://support.zoom.us/hc/en-us/articles/201362603-Host-and-Co-Host-Controls-in-a-Meeting
• Waiting room, remove participants, lock meeting: https://support.zoom.us/hc/en-us/articles/115005759423-Managing-participants-in-a-meeting
• Blog version of this thread: https://frameshiftconsulting.com/2020/04/02/tips-for-safer-zoom-meetings/

 

 

 

 

Images for a wiki page...

I updated the wiki page on crowdfunding, to correct some dates, and upload a couple of images.  But wiki rejected them.  So posting them here, and hoping I can connect to them here :-)

A free Power Apps app for the NHS (or anyone else fighting the C-19 war)

TL;DR - if you are 
a) combatting the C-19 pandemic
b) an Office 365 business or enterprise licence customer
c) want to know staff status, where they are working, and what they are doing;
then, I've this app that I'm able to deploy to your tenant pro-bono.

If you are not directly fighting C-19, but this app would do wonders for you, then I am willing to deploy it to you for a charitable donation to Help For Heroes.

YOU DONT NEED PREMIUM POWER APPS LICENCING FOR THIS

Installation can be done all remotely.

For data it uses standalone SharePoint lists, so there are no complex data setups.  It can be running in an hour or two.

Summary
I've worked with an NHS trust recently to create a Power Apps app for them.  They needed all staff to be able to self report in their status for 7 days (be that WFH, Ill, Self-Isolating, Covering a colleague or something else).  In under 24 hours we had a second version from which the screen shots below are taken.

As a bonus, the data that this app uses can be managed centrally from a Microsoft Access database which I shall also supply.

The below are just how the app finished at V2, there is no reason it cannot be easily and quickly modifed for your circumstances (for instance, you may only want a single status, rather than 1 per day).


Screen 1 - on opening the app you get:

• a list of all your colleagues in your department and their status
• the means to look at any other department
• the means to look at all people in a particular status
• the means to search for an individual
• the means to edit your own status

Screen 2 - on opening the app you get to change your status across the current 7 days, by use of simple dropdowns on each day.  The list of entries is controlled by the company deploying.

Screen 3 - this is an optional extra - a quick display of your calendar so that you can quickly check without leaving the app